Commercial party and event tents
for rental companies

Most are frame tents. A steel frame of legs and rafters holds the top up, so there are no centre poles and the floor underneath stays clear. A pole tent hangs its top from tall centre poles and is held out by stakes and ropes. A high peak tent is a frame tent with a taller, pointed roof. Sellers list all of them as party tents, event tents or wedding tents. We quote frame tents.

The phrase has no fixed meaning, so judge a tent by what you can specify and check: the steel tube, its wall and its zinc; the weight of the PVC fabric; welded seams rather than stitched ones; a label on each top; and a flame test report on the exact fabric. A tent that a rental crew puts up every weekend needs all five written into the order.

For a rental fleet they are often the easier tent to book out. A frame tent has no centre poles, so tables go anywhere, and it can stand on grass, a car park or a patio, staked into soil or held down with ballast on a hard surface. A pole tent needs stakes driven into soil all round it, but it goes up with fewer parts. Which suits you depends on the sites your customers book.

How many guests a tent takes depends on the layout and on the fire code your area adopts, not on the tent itself, and the guide to party tent sizes works it through. Tell us the footprints your customers book and how they lay them out, seated at tables or standing, and the factory's drawing shows each tent's exact footprint, so you can plan tables against it before you commit.

Party tents for sale online list a price for one tent from stock. We do not publish one, because a fleet order turns on the footprint and style, the steel tube and finish, the fabric and sidewalls, how many tents you order, the ocean freight and the customs entry. The quote gives each of those its own line, and the landed cost calculator on this site adds them up. The spec sheet and the date are confirmed before any of it.

US stockists sell single tents from a warehouse, and that is the right route if you need one tent soon. A factory order suits a rental company or a venue buying several tents to one spec, with the fire paperwork asked for before anyone commits. That is the route we run: you send the spec sheet, and we come back with the date and the landed quote.

Yes, in the same order: solid, with windows, or mesh, and the way they hang from the frame. The flame test report covers the sidewall fabric too, and each sidewall carries its own label.

Under the International Fire Code, as your area adopts it, a fire code official may ask for a lab test report on the top and sidewall fabric to NFPA 701, the fire test for fabrics, before a permit is granted. The code also asks for a permanent label on each tent giving its size and fabric type, and an affidavit naming who treated the fabric, when, with what, and which lab tested it. The test paperwork for the exact fabric in your order is discussed and agreed with you before you commit. For tents used in California, we also check the fabric against the State Fire Marshal's list. If a factory cannot produce the report, we do not go ahead with it.

They can be made to. Send the frame's measurements, photos of a corner and a fitting, or an old top to copy. The factory draws the new top to them, and nothing is cut until you approve the drawing. Keep a note of each top's fabric code, so a replacement matches the rest of the fleet. Between events, wash the tops with mild soap and water and let them dry completely before they are packed away, and ask the fabric maker which cleaning its flame treatment tolerates.

Yes. A fleet order is one production run to one spec sheet, and each tent is packed and labelled as its own set: frame, fittings and base plates, top, sidewalls and anchoring kit. A crew that opens a set finds that tent's fittings in it and nobody else's. How many fit in a container depends on the tents and the packing, so the factory works out a packing plan and you have the count in writing before you commit.

Each tent's tube and zinc against the spec, its fittings and base plates against its packing list, the seams on the top and sidewalls, the label on every piece of fabric, and the fabric code on the flame test report against the rolls used. Where the order calls for it, one tent goes up at the factory, and you can ask for photographs before the container is sealed.

The Importer Security Filing goes in before the container is loaded in China. When it arrives, a licensed customs broker files the entry, and the container is trucked from the port to your yard or warehouse, where a forklift or a dock unloads it. We handle that paperwork, and the quote prices each step on its own line.